Search Processes

Once the SEAS Dean’s Office has approved a search to move ahead, the search advertisement should be submitted via Interfolio for the appropriate approvals.  Please review the SEAS-Search Advertising Guidance document for advice on crafting your ad and submitting through Interfolio.  Departments will be notified by the SEAS Dean’s Office once the ad has been fully approved and is ready to advertise. 

The SEAS Dean’s Office will centrally post ads for each search in the Chronicle of Higher Education. The Dean’s Office will additionally post a bulk ad with all SEAS searches in a number of broad engineering focused employment websites.

Each search will also be posted on:

·         SEAS Faculty Openings

·         Yale University Academic Job Listings

·         HERC (Higher Education Recruitment Consortium

Departments are expected to develop an advertising strategy in addition to the above which may include, but is not limited to, placing additional ads with field specific journals, associations, societies, listservs, mailing lists, and outreach to peers in the field. 

Departments will be expected to submit interview lists for approval at two steps in the interview process.     

Longlist Approval:  Departments should submit the Longlist Approval Form and a CV for each candidate for whom an interview is being requested.  Prior to submission of the Longlist Approval Form, the Departmental Chair’s Assistant should give a status to all applicants in Interfolio and archive those no longer under consideration. 

Shortlist Approval:  With the removal of the Faculty Search Questionnaire (FSQ), the shortlist approval step now doubles as both the School level approval and the University level approval of the search. 

When departments have narrowed the search to a shortlist for on-campus interviews, the Departmental Chair’s Assistant should work with the search committee to finalize the details of the search in the FSRP system.  Once submitted, the shortlist is reviewed by the SEAS Dean’s Office and the Provost’s Office.  The Chair and Chair’s Assistant will be notified when the search is fully approved and candidates may be invited for interviews. 

All faculty in the department should familiarize themselves with the University Guidelines on Unacceptable Interview Questions.

Please note:  If your search remains open to new applications once either list has been submitted for approval, you may continue to receive applications and the search committee will need to give thorough review to all applications received. 

An offer cannot be made until ALL applications have been reviewed and a status has been applied to each candidate. 

Best practice is to close your search to new applicants once the shortlist has been identified and approved – the search can later be re-opened if need be. 

Once the department has concluded interviews and discussed each candidate, there must be a formal vote to select the final candidate(s).  Departments should review University Voting Policies before proceeding with any votes. 

Questions may be directed to Kristin Flower, Associate Dean for Faculty Affairs.

Please note for tenured appointments, this step may not begin until the tenure review process for the final candidate(s) has been completed. 

The Dean's Office will work with the Department Chair to draft an offer letter.  All offers will be made by the SEAS Dean's Office.